Staff, Crew, Volunteers
You have an influence over the travel of those working for the event.

• Put on shuttle buses on for crew arriving early from key transport hubs linking public transport to your event.
• Set up lift share schemes specifically for crew, staff and volunteer stewards.
• Place car parking quotas on each group of participants.
• Contractors which supply large numbers of staff such as security, bars, volunteers etc, should be encouraged to transport their crews to your event by bus. Ask these operators provide you with transport impact statements of their involvement in your event.
• Staff, crew and volunteers information on transport options and comparisons on the various impacts.

Musicians, Performers, Speakers & Invitees
You will generally organise the travel arrangement for this group and as such you can have some impact on how they get to the event.

• Economy seats booked unless business or first are a requirement of talent contracts.
• Routing of flights is done in such a way to minimize total travel distance.
• Performer and crew travel GHG emissions are offset through the purchase of carbon credits.
• Ensure ground transport for performers, participants and VIPs is well co-ordinated to maximise occupancy rates in vehicles and minimise unnecessary runs.
• Public transport, people movers and car pooling are used for airport/hotel/event movements.
• Low emission or hybrid vehicles are chosen by preference for all hire vehicles.
• Engaging and educating travel agents or production staff co-ordinating travel.
• Flights distances and numbers are reported and total GHG emissions calculated.

Business Travel
All of the above but:

• Limit business travel in the planning and production phases of the event. Hold conference calls where possible.

Moving Equipment, Infrastructure & Supplies

 

The movement of equipment and goods to events is often under the remit of third party contractors providing goods and services to the event.

There are several ways to reduce freight impact including procurement policies and encouraging sustainable choices by staff, contractors and suppliers when freighting decisions are made.

Issues include:

• Availability of requirements locally
• Direct control by event management or control by third parties
• Planning to avoid last minute deliveries and top ups

Some simple steps to look at include;

 

Use sustainable transport companies that;

• Use sustainable biofuels
• Have efficiency training for drivers
• Use low emission and fuel efficient vehicles

 

Reduce Transportation Miles by;

• Using local contractors
• Hiring local kit
• Buying local supplies

 

Encourage contractors to use sustainable transport solutions;

• Communicate the environmental impact of transport
• Assist in co-ordinating load sharing

 

Promote Sustainable Freighting

• Align with a sustainable freighting or courier company as a promotional partner. This can include a business that uses sustainable vehicles, or with a bike courier or other green transporter.