5.3 Organizational roles, responsibilities and authorities
Relevant Definitions:
Top Management: | person or group of people who directs and controls an organization at the highest level |
Each person responsible for elements of the event planning cycle and event operation must be clearly assigned the appropriate role for implementing the sustainable event management system. One person may guide the rest of the team, or each team member may be delegated a specific duty. A guiding hand or overall coordinator will be required when first adopting a sustainable event management system to work towards embedding the processes and procedures into the team and the event planning cycle.
Clause 5.3 Organizational roles, responsibilities and authorities requires that responsibilities and authorities for roles that are managing various aspects of sustainability issues, process and outcomes are assigned and communicated, and that evidence that these roles are assigned exists.
Each person responsible for elements of the event planning cycle and event operation must be clearly assigned the appropriate role for implementing the sustainable event management system.
One person may guide the rest of the team, or each team member may be delegated a specific duty. A guiding hand or overall coordinator may be required when first adopting a sustainable event management system to work towards embedding the processes and procedures into the team and the event planning cycle.
Requirements of this Clause:
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- This clause requires that responsibilities and authorities for roles are assigned and communicated.
- Evidence that roles are assigned for various responsibilities in implementing the event sustainability management system is required.
- Provide evidence of overarching delegation of roles.
- Provide evidence of creation of agenda items at meetings.
- Provide evidence of formalising who reports on which areas of sustainability performance.
- Provide evidence that organisational roles, responsibilities and authorities have been effectively communicated to all concerned.
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Suggested Steps:
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- Create an organisational hierarchy chart, which shows any sustainability staff or 'green team' members highlighted.
- Create an action list with people’s names or roles against them, assigning relevant sustainability tasks.
- Produce a written description of overarching delegation of roles, as they related to sustainability tasks.
- Include responsibilities in position descriptions.
- Create agenda items at meetings where department representatives are responsible for addressing their department’s sustainability responsibility.
- Formalise in writing a description of who reports on which areas of sustainability performance.
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Downloadable template: Download a template version of an Organizational roles and responsibilities log.