7.1 Resources
Relevant Definitions:
| Competence: | ability to apply knowledge and skills to achieve intended results |
| Continual Improvement: | recurring activity to enhance performance |
The resources must be provided to actually establish the management system in the first place. It will take time and knowledge, and probably IT technology, to appropriately set up the management system. This may require budgetary commitment by Top Management, to allow staff the time to do it, to bring in external support, or to invest in off-the-shelf or bespoke IT solutions for documentation, performance measurement logging and dissemination of information.
In order for sustainability goals to be fully implemented into the organization and event planning cycle, top management must ensure the time, budget, resources and skills are provided to enable this. Success can be inhibited if enough time is not allocated to do the required planning, research and sourcing, and if the team doesn’t have the knowledge they ‘won’t know what they don’t know’.
If additional budget is required to procure or contact the most sustainable option this may need to be allocated. If logistical, material or other operational requirements are needed to see the initiatives to fruition, these must be supported and supplied.
Does everything look rushed? Do the team know what they are doing? Are there solutions available?
- Staffing: Are there enough people to do it?
- Training: is staff training provided?
- Inductions: do temporary workforce get onsite inductions?
- Infrastructure: is equipment needed available?
- Technology: is there adequate technology provided to enable issues to be managed and objectives to be achieved, such as: apps, video conferencing, intranet resource portal, stakeholder management framework
- Finance: budget allocated?
Suggested Steps:
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- Engage a sustainability consultant to assist in establishing the management system.
- Purchase access to a management system tool such as the SEMS Tool.
- Produce an 'intranet' resource website to house the management system elements.
- Develop spreadsheet or online forms for collection of measurement performance.
- Provision of a 'line item' for sustainability budget purposes.
- Holding professional development training sessions in event sustainability for all production staff, during the 'off' season.
- Sending relevant production staff to event sustainability conferences.
- Supporting relevant production staff in becoming an SEA Accredited Professional.
- Providing additional onsite resources in the way of staff, signage, volunteers, extra bins, a golf cart (!), to enable planned initiatives to be executed successfully.
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Requirements of this Clause:
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- Resources provided to allow the set up of the management system in the first place (technology, documentation, communication).
- Budget has been provided if necessary to allow the necessary resources.
- Resources, including budget, have been allocated to allow the execution of the management system in practice.
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