The overarching principles of sustainable development should be interpreted within event production activities. The principles of Inclusivity, Integrity, Stewardship, Transparency, Labour Standards, Human Rights and Legacy should be included in the context of event planning and operations.
All potentially interested parties in the event and its production activities are identified through numerous routes. This includes community, authorities, supply chain, talent, staff, crew and attendees. The following is a matter of policy to ensure inclusivity within event production planning:
- Ensure all potential interested parties in the event production activities are identified through numerous routes.
- That there are channels available for all interested parties to communicate with the event organiser over event production related activities.
- Operating hours, traffic alterations, noise and lighting controls, protection of local biodiversity, waste management, security and safety.
- Ticketing policies and procedures do not discriminate accessibility by any group. Multiple ticketing options available to ensure accessibility by all.
- Accessibility issues for those attendees with mobility issues.
- Contractors, suppliers, staff and crew all are included in various levels of event planning and debriefing and have the opportunity to express their opinions, give feedback, offer suggestions or to present grievances on decisions made by the company.
To ensure the highest level of integrity in event production and content, events and their business dealings should be produced with:
- Professional conduct by all staff
- Working with integrity
- Regard for the law
- Without bias and with regard for the highest standard of ethical consideration.
- Diversity is encouraged and developed through its employment policy and also through its program content if relevant.
The event organiser understands they are temporary custodians of the land on which it is carried out and is responsible for the resources consumed and waste streams created by event activities.
- Understanding a position of temporary custodianship of the land the event is held on.
- Respect for, and acknowledgment of traditional land owners
- Consideration for biodiversity and any localised environmental impacts
- Moderating consumption of natural resources
- Reduction of solid, liquid and gaseous waste emissions
- Through sustainable procurement policy encourage the development and diffusion of sustainable technologies.
Relevant information about the event’s operation is available for interested parties as it applies to them. The following is a matter of policy to ensure transparency of event production planning and delivery:
- Relevant information about the company’s operation is available for interested parties as it applies to them.
- The audience is kept up to date with ticket release dates, event information, programming and other relevant information.
- The supply chain is informed of securing contracts in a timely fashion and with written confirmation (purchase orders).
- Staff and crew have access to information about working hours and conditions and are consulted and informed if any changes need to be made.
- Regulatory authorities have access to relevant policies and plans at appropriate points throughout the event planning cycle.
- Local community is kept informed of relevant information at key points during the event planning cycle.
The event supports and respects the protection of internationally proclaimed human rights and ensures it is not complicit in human rights abuses. This is enacted through the choices made in product, materials, and supplies procurement.
Ensuring fair labour and working conditions:
- The event does not restrict or limit the ability for all staff, performers, or supply chain to be involved in labour unions or other collective bargaining groups.
- The event plays its part in eliminating all forms of forced, compulsory, or child labour in its supply chain through the procurement decisions it makes.
- The event plays its part in ensuring discrimination is eliminated both through its own employment policy, that of sub-contractors and through the supply chain/procurement choices made.
Aiming to leave a lasting impression within the host community, throughout the supply chain and the event attendees. This can be achieved through the following:
- Supporting community initiatives through supply of exposure, resources, time, equipment or money
- Hosting interns and volunteers to transfer event production skills into the community
- Supply chain management to increase and embed sustainability to those companies which supply goods and services to the event
- Professional development of event planning staff and crew on sustainability knowledge
- Ecological rehabilitation of the immediate event site if relevant
- Infrastructure, materials, supplies and equipment gifted to the community post event
- Local contracting and procurement preference to support the local economy