The organization shall establish, implement, maintain and revise periodically a procedure to identify, and have access to, current and emerging legal and other requirements, to which the organization subscribes.
REQUIREMENTS:
This clause requires they establish, implement, maintain and revise periodically a procedure to identify, and have access to, current and emerging legal and other requirements, to which the organization subscribes.
EDUCATION:
Laws or regulations (local or national), or site/venue based requirements may affect planning and decision-making during the event planning life cycle.
Operational aspects are most likely to be regulated or have various laws applying to them.
This can include environmental regulation or legislation around such aspects as waste management, waterways protection, traffic disruption, sound and lighting disruption, pollution, light etc.
Additionally laws or regulations may affect the supply chain and supplier's own sourcing, which may have an affect on decision making by the event.
You should have a procedure in place to ensure you are able to continually identify and have access to existing or emerging regulations, laws or other requirements to which the organization may wish to or have to adhere. This could also include voluntary codes of practice, for example a membership charter to a professional association, or signing up to a treaty such as the UN Global Compact.
RELEVANT SEMS QUESTION:
PLANNING/Legals and Regulations: The organization has a procedure to identify any current or emerging sustainability-related legal or other requirements associated with the event activities, products and services.
SEMS SAMPLE DOCS:
EXAMPLE OF EVIDENCE TEXT:
XYZ Organization Procedure to identify current and emerging legal and other requirements
Through its communication and engagement with interested parties, XXXX ensures it has the ability to identify and access information on any current or emerging legal or other requirements relating to the sustainability management of the event.
This includes:
- Traffic: through liaison with local government and state transit authorities.
- Water: through liaison with local government and the EPA
- Waste: through liaison with local government and the EPA
- Energy and GHGs: through liaison with industry associations and the XYZ government department
- Biodiversity Protection: through liaison with local government and the EPA.
- Safety: through liaison with XYZ govt dept on worker’s safety , insurers, safety and security contractors and venues
- Employment: through liaison with XYZ’s Human Resources department.
- Event Industry: through liaison with industry associations.
- Entertainment Industry: through liaison with industry associations.
Acts, Regulatory Authorities or other regulations which may apply include:
- Road Transport (Safety & Traffic Management) Act 1999
- Work Health & Safety (WHS) Act 2011
- Work Health & Safety (WHS) Regulations 2011
- Workplace Surveillance Act
- Surveillance Devices Act
- Section 68 of the Local Government Act
- Liquor Act 2007
- Liquor Regulation 2008
- Section 96 Protection of the Environment Operations Act 1997
- Environmental Protection Authority (EPA)
- Maritime Authority of NSW
- Local Councils specific regulations or requirements
- Risk Management planning based on current standards: AS 4360 and AS 4801
- Building Regulations Consultant certifies that the Event Site
- Master Security Licence requirements
- Certificate of Currency of Public Liability Insurance
- Bars and staff to have a Responsible Service of Alcohol (RSA)
- Senior First Aid Certificate
- Trust’s Notice of Prevention Action
- Copyright and licensing requirements by Australian Performing Rights Association (APRA) and/or Phonographic Performance Company of Australia Ltd (PPCA)
- Venue-specific regulations
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California State law on recycling at large events: PUBLIC RESOURCES CODE SECTION 42648-42648.7
Each outdoor event must have a Development Application approval (DA) and in this the most up to date requirements are included. Event managers and various relevant staff must inform themselves of the most up to date applicable legal and regulatory requirements.
Note: that many elements of this are encompassed in the event management plan.
Note: Event sites (parks, streets, venues) have requirements for using the facility which includes legal and other requirements.
Note: Each outdoor event must have a Development Application approval (DA) and in this the most up to date requirements are included.
Responsibility: XXXXX
AUDITOR INSTRUCTIONS:
- Read the procedure.
- Review the context of the organization and the event to understand, what legal or other requirements which influence the sustainability performance of the event may be relevant, in place and should be adhered to.
- Review documentation that addresses how the organization manages complying with these requirements.
- Be sure that any claims or conformance are met with actual performance, rather than claims only being a greenwash and no proof of conformity given publically or explained.
- Read the SEMS template procedure for examples of what could be included .
AUDIT OUTCOMES:
- The organization has a procedure in place which documents how legal and other regulations are identified.
- The organization meets legal requirements that are relevant to the organization and its sustainable event management system.
- The organization conforms to other voluntary requirements which is publically declares it is conforming to.